Document Controller
Job Description
KAR OG DIMA DMCC is looking for a highly experienced Document Controller.
Job Title: Document Controller
Location: Erbil
Schedule: Full-time Employee
Working Time: Sunday – Thursday (8:30-16:30)
Job Summary: Document Controller shall collaborate closely with the Project Team to establish, implement, and maintain a robust and comprehensive document control system. The role shall ensure strict compliance with Company standards, procedures, and project-specific requirements, while effectively interfacing with Maintenance, Operations, Engineering, and other key stakeholders. Document Controller shall be fully responsible for the management, control, and integrity of all engineering documentation related to surface facilities (Upstream) within a new oil and gas development block. This includes ensuring proper document registration, tracking, distribution, revision control, and archiving throughout the project lifecycle. The ideal candidate shall possess proven experience in large-scale oil and gas projects, demonstrate strong coordination and communication skills, and be proficient in industry-standard document management systems such as Aconex and SharePoint. This position provides a valuable opportunity to operate within a dynamic project environment and play a critical role in the successful execution and delivery of major developments in the region.
Key Responsibilities:
- Implement and maintain document control processes and procedures.
- Develop and manage the Document Management System (DMS).
- Control the flow of documents (electronic and hard copy), including distribution and archiving.
- Ensure all documents comply with company standards (numbering, formatting, review, and approval).
- Process incoming and outgoing documents, including registration, tracking, and transmission.
- Monitor document review and approval timelines to meet project schedules.
- Maintain and update the Master Document Register in coordination with project teams.
- Verify that all drawings and technical documents are properly identified, filed, and stored.
- Perform document control activities such as scanning, copying, and quality checks of supplier documents.
- Provide administrative support, including preparing presentations and managing departmental documentation.
Requirements
Qualifications:
- Bachelor's degree or equivalent in a relevant field (Engineering, Business Administration, or related disciplines).
- Minimum of 10 years’ experience as a Document Controller.
- Proficiency with document management software such as Aconex, SharePoint, or similar platforms.
- Strong knowledge of document control procedures, standards, and best practices.
- Preferably experienced in petrochemical, oil & gas, or industrial sectors.
- Strong knowledge of Document Management Systems (DMS) and related software.
- Good command of written and spoken English.
- Excellent organizational skills and attention to detail.
- Ability to handle multiple tasks and meet tight deadlines.
- Strong communication and interpersonal skills ability to work effectively with diverse project teams.